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A new feature allows users to set a secondary currency, with the option to manually set the exchange rate. When applied, all numbers in the offer and settlement are converted to the selected currency. This feature provides convenience and flexibility for dealing with international transactions.

You can now set a secondary currency in Opendate and display this secondary currency on offers and settlements. The conversion rate is automatically updated daily. Additionally, you can manually set the conversion rate if desired.

To enable this, visit your account settings and set the secondary currency:

Once the secondary currency has been turned-on, you can determine the display of the secondary currency by event in offers and settlements in Opendate:

Offers & Settlement

Offers & Settlements - Variable Expenses

The speaker introduces a new feature called Variable Expenses, which allows users to calculate expenses based on gross potential, net gross potential, and net expenses. These expenses are automatically pulled into settlement and can be overridden if needed. The feature is useful for calculating promoter profit and is calculated after all other expenses have been calculated.

0:00 Hi everyone, I wanted to take a moment to quickly walk you through our new offers and settlement feature, Variable Expenses. 0:06 I got an offer pulled up right here and I've already entered some income items and some expense items. Today I want to focus on these new variable expenses. 0:15 You'll notice there's this new type column here where you can select a type of expense. Fixed is how everything worked before. 0:23 You provide an amount and you provide a quantity and we calculate the total for you. A percentage of gross, percentage of net gross, percentage of net, and percentage of expense. 0:32 Expenses, we call these our variable expenses because we'll be pulling in each of these variables gross potential, net gross potential for instance, from your show summary up here. 0:43 And the other calculations we've made. And we'll be pulling those in automatically as you can see here. This $18,200 matches our gross potential. 0:53 Uhm, you can enter whatever percentage you like. And we will calculate that for you. So 5% of $18,200 is. 910, and so on and so forth. 1:08 You can enter a flat percentage in here or you can go pretty deep with this decimal if you'd like. So we'll reset that back. 1:18 Uhm. The one thing to note about a percentage of net and percentage of expenses is that both of these are calculated after all other expenses have been calculated. 1:28 This is because both of them require expenses to have been calculated before they can come out. This is, this can be helpful in a situation like. 1:36 Make a promoter profit, for instance. So in order to calculate the percentage of net, obviously we need to calculate the net first and to calculate the net, we need the expenses and for a percentage of expenses. 1:49 The same thing applies. We need to know the expenses, so we calculate. Calculate all other expenses first, and that's why we get this less expensive section, and then after that we have our show net after expenses, and then we remove the final expenses. 2:04 These are any expenses that include a type. Of percentage of net or percentage of expenses. So we remove those to get our show net after final expenses, and that gets pulled into the the split as usual just like you'd expect. 2:25 So the other cool thing about variable expenses is this is automatically pulling into settlement as well, except now we have our actual numbers. 2:34 This is our actual gross potential, our actual net gross potential, our actual show net, and our actual expenses. And everything gets pulled in just as you'd expect. 2:45 You can see our final expenses are as they were on the offer except for real numbers reflected here. Another thing to note is you can also override these just like you can our other types of settlement items and this needs to be 8% instead of 10. 3:02 That'll update and flow through your show summary and everything will work just as you'd expect. If you need to delete that, edit again, and remove that. 3:15 Alright, that's all I have for you today. If you have any questions, reach out to someone on the OpenDay team. 3:20 Thank you.The speaker introduces a new feature called Variable Expenses, which allows users to calculate expenses based on gross potential, net gross potential, and net expenses. These expenses are automatic...

Ticketing

Tickets to Breakeven

Opendate has a new feature that calculates the required ticket sales for an artist to break even on a show. It takes into account expenses and guarantees the artist a certain amount and a percentage of ticket sales. The feature has been reworked and there is now a tool tip available to show how the calculations are done.

When building an offer, we have added a tool tip to better explain how the breakeven point is calculated.

Offers & Settlement

Creating an Offer without a Date (MAD or TBD)

To create an offer for something not in your calendar, go to the pipeline and select "new offer" and then "new event." Only fill out the event name, leaving the date and time blank. This will default to TBD dates. The preview will show "TBD" and the event will appear in the pipeline.

Creating Mutually Agreeable Offers in OpenDay

Navigate to Pipeline Section
- Access the pipeline section in OpenDay.
- Click on "Create New Offer" and select "New Event."
Fill in Venue and Artist Details
- Choose the venue for the offer.
- Leave the date and time blank for a TBD offer.
- Add the artist and event template if needed.
Open Offer Builder
- Creating the event will open the offer builder.
- Select a template to build the offer.
Creating a Draft Offer
- After selecting a template, the offer will be drafted for the artist.
Linking Mutually Agreeable Date
- If a specific date is later confirmed for the same artist, go to the calendar and confirm the date.
- The system will recognize the existing mutually agreeable offer and prompt to link it with the confirmed date.
Two Ways to Create Offers
- Offers can be created directly from a hold or confirm on the calendar.
- Alternatively, offers can be created as mutually agreeable from the pipeline section.
Finalizing Offers
- Once a date is agreed upon with an agent, it can be added to the calendar and linked to the mutually agreeable offer.
System Recognition
- The system will identify the artist and offer, allowing for easy attachment of confirmed dates to the mutually agreeable offer.

Ticketing

What Organizer Fees look like to Consumer

The video explains how organizer fees work, with the option to add fees to different ticket price ranges. The fee is shown as a separate line item in the ticket settings, and can be adjusted to any amount. The fee is also included in the overall payout to the venue.

0:01 All right, so this is how organizer fees work, so if we go into tickets We go to tickets and we go through our normal ticket build over in tickets, you'll see settings And now you can put your own fees on the different ticket price ranges So we got a $10 ticket in there and We'll set it to first just 0:28 set to zero to show you what that looks like For all So right now we can see there's a $2.68 fee on the $10.00. 0:50 Now if we go back into tickets and we adjust our fee to be $2.00. I think, okay. We'll now see that fee's a little bit larger. 1:16 Uhm, you can see it's not exactly $2.00 more because the transaction fee which is calculated on a percentage goes up about 4 cents here. 1:26 Uhm, but as you can see it just comes in in the fee line item. Uhm, it's not brought out as a separate line item in the fee, just, just a normal fee. 1:39 Uhm, so yep, super simple there and then in the payout that goes to the venue.The text explains how organizer fees work, with the option to add fees to different ticket price ranges. The fee is shown as a separate line item in the ticket settings, and can be adjusted to any ...

Packages

Opener Now Includes Calendar

There is an exciting new change to open day where signing up for inbound products also includes a calendar. The calendar allows users to view inbound submissions, add events, and see a month view. Clicking on a specific event on the calendar provides more details.

0:01 Hi everyone, I have an exciting new change to open day to show off. Basically when you sign up for our inbound products, which is our free products you also get the calendar as part of that. 0:16 This is what it will look like when you create your new account, uhm, you can click over to inbound and see all your inbound submissions. 0:24 Back to the calendar, add new events, and see your month view. And then once something's on your calendar, you can click into that. 0:33 Thanks. There is an exciting new change to open day where signing up for inbound products also includes a calendar. The calendar allows users to view inbound submissions, add events, and see a month view. ...

Event Publishing

Events List Embed Widget

Opendate has a new feature that allows venues to embed a widget code on their website, which will display their Opendate events. This code can be obtained by reaching out to Opendate and can be easily copied and pasted into the website's HTML.

0:01
Hey everyone we have a new feature from Opendate today basically if you are a venue that has a website and you're really happy with your website, like this example red website I have, have here Opendate can now provide you a widget code that you can basically just embed in your HTML and we can bring

0:27
your Opendate events directly into your webpage so in this case you would just reach out to us and we would provide you this code and you may need help from a web developer or maybe you have access to your page's code but basically you just copy and paste that code right in save it.

Ticketing

What do Add-ons look like to the Customer

This text provides an overview of how to set up an add-on in a ticketing system. It explains that after selecting a seat, the customer is prompted to add the add-on which is then included in the order summary. Upon payment, customers will receive two separate tickets, each with their own QR code.

Transcript

0:01 Okay, so I'm going to show you how to set up an add-on in your tickets and what that looks like if you go into tickets, you can see here that we have our seating chart connected.
0:14 And then we added the add-on for parking. So what that looks like from a checkout flow. Uhm, after you select your seat, you're met with the go to add-ons and then you're hit to add parking here.
0:31 Uhm, so when you go to check in, check out your whole order summary. And it has that parking added there, we put zero dollars here.
0:40 Uhm, so it comes to zero total. Then when I make that order, uhm, I'm gonna get a e-mail with my tickets and the ticket for the seat and the add-on are two separate, uhm, tickets with two separate QR codes.
0:58 Uhm, so that's what add-ons look like.This text provides an overview of how to set up an add-on in a ticketing system. It explains that after selecting a seat, the customer is prompted to add the add-on which is then included in the or...

Calendar Management

Adjusting Dates on a Confirm

Instructions on how to adjust the date of a confirm event on a calendar. The user should go into the confirm, select show details, and change the event start and event end dates. Once the changes have been made, the calendar will reflect the new dates.

Transcript

0:01 Alright, so the easiest way to switch the date on a confirm is to go into your confirm here. Go into show details right here.
0:12 You can see, you can change the event star Bye. We'll just change this to the 25th. We'll adjust all these as well.
0:23 And then event ends. We want this on the 26th set. Midnight. There we go. So then when we go back to our calendar, this has an AB and moved to 25th.
0:38 So again, clicking into here, changing. The date. Let's put on the 14th now. And. Back on the calendar. You can see it's moved to the 14th.
0:59 So that's the easiest way to adjust the date of the confirm.This text provides instructions on how to adjust the date of a confirm event on a calendar. The user should go into the confirm, select show details, and change the event start and event end dates....

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Creating Mutually Agreeable Offers in OpenDay